Spirit Omega Inc.

Client Management Office - Associate

Spirit Omega - Toronto, Ontario, Canada - Contracted

Job Reference# 140961

Company Overview

Do you want to work with one of Canada’s top oil and gas companies represented by an award-winning staffing agency? Look no further and join the Spirit circle today!

---Kindly apply directly on our website at www.spiritomega.org, not through Indeed. Thank you

Our well established client is seeking Client Management Office - Associate in Toronto area. 

What's in it for you?

  • Work with one of Canada's "Top 100 Employers,"
  • Estimated Start Date: ASAP                         
  • Length of Assignment: 3.5 - 4 months    
  • Remote (likely working ET time zone)
  • Competitive Compensation and Benefits.
  • Representation by an award-winning staffing agency that takes pride in our personalized approach to staffing, ensuring you are a valued member of the team - not just a number.

Job Overview:

One of Canada's leading professional services firms, provides audit, tax, enterprise risk, consulting, and financial advisory services through more than 8,000 people in 50 offices. Our professional services are diverse — from forensic accounting, control assurance, security services, risk management, strategy consulting and enterprise applications, including Oracle, SAP, Cognos, technology services to indirect tax, accounting, corporate governance, mergers and acquisitions and personal tax and financial planning. But they all have one thing in common: helping our clients excel.

Job Requirements: 

As a Client Management Office - Associate, you will undertake tasks including:

  • External communication – communicate directly with our clients’ employees that are on an international assignment to gather and provide information. 
  • Communication may be both written and verbal.
  • Internal communication – liaise with client's internal offices, including client lead office(s), on basic client matters.
  • Engagement set up – prepare initial draft of engagement letters and other contractual documents.
  • Financial management – prepare initial draft of invoices.
  • Account receivables management – basic review and understanding of weekly reports and identify late remittances.
  • Maintain client records in various databases. Includes tracking and saving of correspondence received from the tax authorities.
  • Central mailbox management – includes delegation of tasks and action. Responding to non-tax technical queries from clients where appropriate.
  • Reporting – create ad hoc reports, including monitoring and tracking Service Level Agreements (SLAs)
  • Assignment initiations and tax briefings – coordinating local and global network in respect of tax briefing initiations. Includes updating of tools and trackers.
  • Annual tax compliance – assist with generating and initial review of tax return assistance authorization lists. Includes final deployment of tax data organizer questionnaires to authorized individuals.
  • Annual tax compliance – using our proprietary technology, work in a team to assist in the management of the workflow of tasks related to tax return preparation and/or payroll, for our clients’ employees on international assignment. Includes liaise with engagement teams in the event of missing/incomplete information to finalize the delivery of tax returns.
  • Annual tax compliance – upon finalization of the tax returns by the tax technical team members, complete Quality Control of all files using protocols and systems in place. Delivery of final tax returns.
  • Assistance with ad hoc administrative support for the tax return compliance process as required.


  • Excellent communication skills, both written and verbal
  • College Diploma or Diploma in Office Systems Technology or equivalent
  • Advanced skills in Microsoft Office: Word, Excel, PowerPoint
  • Good knowledge of Adobe Acrobat, Outlook
  • Ability to build excellent interpersonal relationships and proven ability to work in a team effectively
  • Excellent time management skills and demonstrate ability to prioritize tasks based on relative importance and urgency
  • Strong analytical skills and attention to detail
  • Discreet, available, autonomous and self-starter
  • Prior experience as an administrative assistant is an asset
  • Prior experience of working within a tax practice environment is an asset


Kindly submit your resume, prefer in Word format and ensure your work history includes the Month/Year for every employer.  Apply directly on our website www.spiritomega.org

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Looking for more opportunities? Check out our website at www.spiritomega.org

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