Spirit Omega Inc.

Payroll and Billing Specialist

Spirit Omega - Calgary, Alberta, Canada - Contracted

Company Overview

Do you want to work with one of Canada’s top oil and gas companies represented by an award-winning staffing agency? Look no further and join the Spirit circle today!

---Kindly apply directly on our website at www.spiritomega.org, not through Indeed. Thank you

Spirit Omega is seeking a Payroll and Billing Specialist in Calgary, AB.

What's in it for you?

  • Work with one of Canada's "Top 100 Employers," with possibility of extension or permanent placement.
  • Work Location: Calgary
  • Term (start date): ASAP
  • Schedule: Monday-Friday, 40 hour work week
  • Competitive Compensation and Benefits.
  • Representation by an award-winning staffing agency that takes pride in our personalized approach to staffing, ensuring you are a valued member of the team - not just a number.

Payroll and Billing Specialist

Spirit Omega is an established leader in Human Resource Services and has won several awards as we are recognized for its excellence in quality service. "We are leaders in Workforce Diversity Solutions.”

As a boutique firm, we rely heavily on each team member, so we are definitely looking for an analytical new team member who is a natural self-starter. But don't let our size fool you! Spirit has been thriving for over 20 years now and we hold many large accounts while working directly with several of the large “big name” companies.

Located in Calgary, AB, we are currently looking for an Internal Payroll and Billing Specialist. In this role, you will be reporting to the Owner / Accountant. Your primary responsibilities will be entering data for billing and assisting with weekly and biweekly payroll for employees and contractors.

Our ideal candidate is known for their attention to detail, always meets set deadlines, and can easily work at a fast pace. 


  • Payroll Diploma or related certification
  • 2+ years of strong administrative/data entry experience (or co-op experience)
  • High attention to accuracy, detail-oriented, and highly organized
  • Must have a strong ability to manage multiple tasks and deadlines on your own
  • Ability to learn complex billing, invoicing and approving expenses 
  • Proficient in Excel (will be tested with an Excel Competency Assessment Test)
  • Manual Entry Billing experience is a definite asset
  • Knowledge of QuickBooks, SAP and ESES, and CDMS (Must be a quick learner!)
  • Due to the sensitive nature of this role, the successful candidate must be able to pass criminal record and credit checks
  • Note: This is a junior to intermediate role


  • Administer billing activities for Accounts Receivable
  • Accurate manual data entry (excel spreadsheets, SAP)
  • Assist with payroll activities:
    • Collect, verify, and follow up with employees’ & contractors' timesheets and invoices
    • Scan and process manual timesheet submissions
    • Enter Weekly and Bi-weekly payroll in a timely and accurate manner through various systems (mainly QuickBooks)
  • Independently meet weekly payroll and invoicing deadlines 
  • Navigate manual and specialized invoicing and reporting
  • Assist with monthly accounting activities and reconciliations
  • Assist with the management of Accounts Payable and Receivable for both sides of the business
  • Assist with managing credit and collections
  • Assist in completing monthly financial statements and assist with year-end activities 
  • With guidance, learn about and comply with employment payroll codes across Canada
  • Complete T4's and issue ROE's
  • Once you have mastered assisting with payroll, additional duties will include being responsible to accurately process and administer payroll
  • Other responsibilities as required
  • Benefits administration

We thrive in a fast-paced environment and enjoy delivering the best service to each and every one of our clients and employees. If you have the above qualifications and are excited to be part of Team, please take your next step and join our diversity team.


Kindly submit your resume, prefer in Word format and ensure your work history includes the Month/Year for every employer.  Apply directly on our website www.spiritomega.org

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Looking for more opportunities? Check out our website at www.spiritomega.org

Don't see a posting that suits you? Apply to our "General Application" and our recruiters will get in touch when they have a job that fits you!

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