Spirit Omega Inc.

Records Management - Manager

Indigenous - Calgary, AB, Canada - Full Time

Our client is seeking the ideal candidate who will have demonstrated comprehensive knowledge of Indigenous people’s unique histories, languages, cultural practices, spiritual beliefs, and knowledge systems; excellent organizational and communication skills;

Job Summary:

Working under the direct supervision of the Director of Archives and Records Management, the Records Manager is responsible for the overall management and coordination of all Administration’s records/archives in all formats, from creation and preservation through to their scheduled disposal.

Tasks, Duties and Responsibilities:

• Organize, maintain, and protect the Nation’s information in all formats

• Ensure information structure is efficient and user-friendly resulting in effective and economical management of the Nation’s information resources

• Ensure that records are retrievable, authentic, and accurate

• Meet legal obligations for creation and retention of paper and electronic records

• Maintaining operational efficiency by controlling the volume of records created and stored

• Accountable for project initiation, ensuring successful execution, managing risk, providing change management

• Projects may include initiatives related to electronic records and information management, updates to the 2006 Records Classification and Retention Schedule, digitization, developing Electronic Records and Information Management policies and procedures

• Promotes sustainability and facilitates improved electronic records and information management in support of moves toward paper-free environments

• Develop archival strategy, planning, and processing (including finalization and communication of Archival Procedure)

• Identifying areas where value can be added to current Nation processes through the implementation of records and information management practices, guidelines, and protocols

• Advising leaders at all levels on adequacy of documentation (compliance) and management of records and information assets; consulting on technology solutions for email archiving, e-discovery, legal holds and records management software

• Conducts regular review and assessment of program and operations and integrates best practices and continuous process improvements to systems, processes and controls – both internally and with external vendors

• Proactively monitoring legislative, regulatory and best practice developments which may impact the Nation, and informing senior leadership of pertinent operational requirements, legislative and regulatory matters • Providing training and ongoing communication to all Nation Programs

• Work collaboratively with the Director, Records/Archives and key stakeholders to develop an integrated electronic information system comprised of current and archival records and documents in a variety of formats including photographs, audio and video

• Other duties as assigned

Education and Experience:

• Masters / Degree in Information Management

• Certified Records Manager (CRM) designation would be an asset

• 4-5 years of records management experience, including current in-depth experience with both electronic and nonelectronic (manual) records management systems and conversions

• Experience working for a First Nation

Skills & Qualifications:

• Ability to work under stringent timelines and prioritize multiple tasks and projects at the same time, while accommodating other priorities as they arise

• Drive for Results - to know what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization while maintaining accountability to colleagues and internal stakeholders

• Creative Problem Solving to use or to adapt existing processes in order to address both new and past problems “Build Collaborative Environments”

• Effectively helps and follows through on inquiries, requests, and concerns from colleagues, clients, and stakeholders

• Ability to remain courteous and professional in stressful situations

• Experience with records management and retention, document control, archiving, disposition and retrieval

• Excellent communication and interpersonal skills combined with the ability to work with a wide variety of clients

• Ability to anticipate changing demands for use of information

• Excellent research and organizational skills

• Demonstrated ability to problem solve, analyze, and prioritize work demands with a customer focus.

• Knowledge of and confidence in assessing and using standard databases, software, and operating systems

• Experience in Microsoft office (Outlook, Word, and Excel), Filemaker and Adobe Acrobat is required

• Experience in managing multiple formats: paper, electronic, audio-visual records

• Familiarity and working knowledge of current legislation regarding data protection and freedom of information, for example: Freedom of Information and Protection of Privacy (FOIP) and Access to Information

• Ability to work collaboratively in a team environment as well as work independently

• Must be able to maintain confidentiality

• Able to adhere to deadlines

• Champion of change management

Employment Conditions:

• Clear criminal record check

Work Environment:

• Fast paced office environment

• Monday to Friday business hours • 35 hours weekly

**We appreciate your interest and thank all applicants for applying, however only those considered for an interview will be contacted directly**

Apply: Records Management - Manager
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